We get the same call every week — 'I have an event next month, what size LED screen do I need?' The honest answer is: it depends on your venue, your audience, and what you're actually putting on the screen. Below is a practical guide to the 7 most common event types in Sri Lanka, with the build we'd recommend for each, the rough price band, and the gotchas that catch first-time organisers.
1. Corporate conferences & AGMs
Indoor ballrooms at Cinnamon Grand, Galle Face Hotel, Shangri-La, BMICH and Waters Edge — 150 to 800 guests, laptop slides, presenter video, maybe a live camera feed of the stage.
- Recommended build: 3m × 2m to 4m × 2.5m indoor P3 wall, side-stage or behind the lectern.
- Pixel pitch: P3 (sharp text and logos from 4–5m).
- Inputs: HDMI from laptop + camera input + confidence monitor for the presenter.
- Price band: LKR 90,000 – 180,000 per day including processor and technician.
- Watch for: ballrooms with chandeliers — measure ceiling clearance before booking a taller wall.
2. Product launches
Branding moment, video reveal, hero product shot on a big backdrop. This is where the screen IS the set — it has to look premium.
- Recommended build: 6m × 3.5m indoor P3 backdrop wall, often with side wings.
- Pixel pitch: P3 (P2.6 if the audience sits within 3m).
- Price band: LKR 220,000 – 400,000 per day including rigging, processor and operator.
- Watch for: panel uniformity — request a single batch of cabinets so no tile looks colour-shifted on camera.
3. Weddings & receptions
Stage backdrop screen for the couple's photo montage, live ceremony feed for guests at the back, and a static branded slide between programmes.
- Recommended build: 10ft × 6.5ft P2.8 indoor (the most-booked wedding size in Sri Lanka).
- For grand weddings: 20ft × 10ft P2.8 with two side pillar screens for guest views.
- Price band: LKR 65,000 – 140,000 per day for the standard build; LKR 180,000+ for the larger ballroom setup.
- Watch for: have your wedding video files at 1920×1080 or higher and 16:9 aspect — vertical phone clips will letterbox awkwardly.
4. School & university prize-givings
Long ceremonies, hundreds of students filing on stage, parents at the back of a college hall who can't see faces. A mid-size screen with a live camera feed solves both problems.
- Recommended build: 3m × 2m indoor P3 with a single roving camera input.
- Optional: livestream feed to YouTube for parents who couldn't attend.
- Price band: LKR 85,000 – 140,000 per day. Add LKR 25,000–60,000 for livestream.
- Watch for: school halls often have weak power — confirm the supplier brings a UPS or generator.
5. Outdoor concerts, shows & rallies
Daylight load, monsoon risk, structural rigging — outdoor is a different sport. Don't let an indoor-only supplier talk you into a P3 wall under the sun.
- Recommended build: 6m × 4m to 12m × 7m outdoor P6 (or P5 if audience is closer than 8m).
- Brightness: 5,000–7,000 nits minimum — anything less washes out in Sri Lankan afternoon sun.
- Structural rigging: ground-support truss or scaffolding, with wind-load calculations.
- Price band: LKR 350,000 – 1,200,000+ per day depending on size, rigging and generator.
- Watch for: monsoon weeks (May–June, October–November) — confirm IP65 cabinets and a rain plan.
6. Brand activations at malls
Colombo City Centre, One Galle Face, Liberty Plaza — short footprint, indoor lighting, product demo on loop with a social-media wall.
- Recommended build: 2m × 1.5m to 3m × 2m indoor P3 on a freestanding totem or wall-mount frame.
- Plus: a small touchscreen or QR-code overlay for shopper interaction.
- Price band: LKR 45,000 – 95,000 per day. Multi-week activations get 20–30% off.
- Watch for: most malls require permit + insurance — your AV supplier should handle this.
7. Religious & community events
Perahera nights, temple festivals, large-scale almsgiving, political rallies — outdoor crowds in the thousands where most attendees stand 30+ metres from the stage.
- Recommended build: 8m × 5m to 12m × 7m outdoor P6/P8 wall with delay screens at the back.
- Brightness: 6,000+ nits, even for night events (street lighting and floodlights compete with the screen).
- Audio sync: confirm the screen feed is synced to the FOH PA system or the audience sees lips before they hear words.
- Price band: LKR 400,000 – 900,000 per day plus generator and rigging.
- Watch for: site power — temple grounds rarely have 3-phase supply, budget for a 60–125kVA silent generator.
Quick reference — size by audience
| Audience size | Recommended screen | Pitch | Indoor / outdoor |
|---|---|---|---|
| Up to 150 | 2m × 1.5m | P3 | Indoor |
| 150 – 400 | 3m × 2m | P3 | Indoor |
| 400 – 800 | 4m × 2.5m | P3 | Indoor |
| 800 – 1,500 | 6m × 3.5m | P3 | Indoor |
| 1,500 – 5,000 | 8m × 5m | P5/P6 | Outdoor |
| 5,000+ | 12m × 7m + delay screens | P6/P8 | Outdoor |
Whichever event you're planning, the right screen is the one your furthest guest can read comfortably — not the biggest one your budget allows. A correctly-sized P3 indoor wall almost always beats an oversized P6 wall in the same hall.
Get a quote for your specific event on our LED screen rent in Sri Lanka page — we respond within 24 hours with a recommended build, all-in pricing, and availability for your date.